How to import 500 contracts in a day — without it turning into chaos

The most common obstacle to starting with a contract management system is the fear of migration. "We have thousands of contracts everywhere — it will take weeks." In practice, it usually takes one day.

Step 1: Gather everything you have

Start by identifying where your contracts are. Typically it's 3–5 locations: a shared folder, email inboxes, a legacy document management system, physical binders and perhaps an Excel register. You don't need to sort or organise — just gather.

Step 2: Upload in bulk

Tagd accepts documents in all common formats — PDF, Word, scanned documents, images of contracts. You can upload hundreds of files at once. The AI immediately starts analysing and classifying each document.

Step 3: AI does the heavy lifting

Within minutes the AI has extracted metadata from each contract: parties, amounts, durations, termination periods and key terms. Even older contracts are handled — the AI understands old company names, identifies people who have changed roles and suggests current contract periods based on the initial period.

• ✓ Old company names — the AI matches historical names to current company structures
• ✓ Personnel changes — suggests who should replace a contact person who has left
• ✓ Contract periods — calculates the current period based on start date and renewal terms

Step 4: Prioritise what matters most

After import, Tagd helps you focus on the right things. The system identifies which contracts require immediate attention — contracts expiring soon, high-value contracts without monitoring and contracts with missing information.

You don't need to fix everything at once. Tagd creates a prioritised list based on value and urgency, so you can work through it at your own pace.

"We uploaded 600 contracts in the morning. By lunch we had a complete, searchable contract database with automatic reminders. It took four hours."

Common questions about import

Do all documents need to be digital?

No. You can scan physical contracts with your phone and upload them. The AI handles scanned documents with the same precision as digital ones.

What happens with our existing Excel spreadsheet?

You can import it in parallel. Tagd matches data from Excel against the uploaded documents and enriches the records with information missing from the spreadsheet.

Can we import gradually?

Absolutely. You can start with the most important contracts and add more over time. The system grows with you.